Orange Rooms is managed and delivered by Voluntary Action LeicesterShire (VAL). The service offers meeting rooms and tenancy for organisations in Leicester and Leicestershire.
VAL is a charity based in Leicester. VAL manages and delivers a range of contracts and projects, including VAL Voluntary Sector Support, VAL Directory, VALUES, Technical Assistance, SENDIASS Leicester, SENDIASS Rutland, Choice Advice, the GREAT Project and the YES Project.
VAL is registered as a data controller with the Information Commissioner's Office (ICO). Our registration number is Z9829723.
Lawful basis for processing data
We use the following lawful bases for processing your data:
Based on our legitimate interests:
- We collect basic contact information from the individuals who book our meeting rooms in order to deliver our service
To fulfil a contract with you:
- We require some personal data from anyone who wishes to become an Orange Rooms tenant to determine whether we can enter into a contract with you
- We require some personal data in order to manage and deliver the contract
Based on explicit consent:
- To send marketing communications where we ask for your consent
What we collect
We collect the data which we need in order to successfully deliver and report on our services:
- Email addresses
- Telephone numbers
- Date of birth
- Financial and payment information
From time to time we may also ask for you to voluntarily provide additional information as part of surveys, polls, feedback or competitions.
When you visit our website, we collect data about your visit using Google Analytics cookies.
How we use your information
Your information will only ever be used to help us deliver and report on our services.
We do not share your personal data with third parties unless we have a legal or statutory obligation to do so.
VAL uses external services to perform some of its functions, such as those used to host our website, deliver our training or to send marketing emails. Some of these services are based outside of the European Economic Area (EEA).
We do use your information to help with the statistics in our reporting. Our reporting never includes personal data or anything that could identify a specific person, only anonymous statistical data which helps us to monitor and improve the performance of our services.
Data retention period
Personal data will be stored for up to six years after our last point of contact with you.
After that point we will retain anonymised data for the purposes of reporting.
You have the right to contact us at any point to erase or update your personal data. Please bear in mind that if we erase your personal data from our systems, we will no longer be able to offer you our support services.
We would like to send you information about news and events relating to Orange Rooms
If you consent to receive marketing, you can opt out at any time by clicking the 'Unsubscribe' link at the bottom of our emails.
We will also communicate directly with you by phone, text message or email about the activities you are doing as part of your Orange Rooms services.
Access to your information
You have the right at any time to ask us what information we have about you, request amendments or updates to that information, or to ask us to delete information we hold on you.
You can submit an information request via our data access request form.
Cookies are small text files placed on your computer by websites you visit to help track your behaviour on those sites. For example, we use Google Analytics tracking cookies to understand how you use our site, which allows us to improve the overall website experience.
You can configure your browser to block websites from accepting cookies and to delete any existing cookies that have already been downloaded. However, please note that blocking cookies may stop some features of our website from working correctly.
Please note: Cookies cannot be used to run code or programs, or to deliver viruses to your computer.
You can find out more about cookies on the Information Commissioner's Office (ICO) website: https://ico.org.uk/for-the-public/online/cookies/
We regularly review our privacy policies, and any updates will be made to this page. Please check back from time to time to ensure that you have read the most up-to-date version of this policy.
Policy last updated: May 2018